Specifying email addresses, file locations, and printer locations

If you own the MicroStrategy Distribution Services product, you can set preferences in MicroStrategy Web for where to deliver scheduled reports and documents. Distribution Services can deliver these files to an email address, to a file location on a network, or to a printer location on a network. The following are steps to modify an email address, file location, or printer location to which reports and documents can be delivered.

Prerequisite

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The system must have MicroStrategy Distribution Services installed.
MicroStrategy Web must be configured to use Distribution Services.

To specify an email address, file location, or printer location

Select Preferences at the top of any page. The Preferences page opens.
From the left, do one of the following:

To specify an email address to which a subscribed report or document can be delivered, click Email Addresses. The Email Addresses preference page is displayed, with a list of email addresses.

To specify a file location to which a subscribed report or document can be delivered, click File Locations. The File Locations preference page is displayed, with a list of file locations.

To specify a printer location to which a subscribed report or document can be delivered, click Printer Location. The Printer Location preference page is displayed, with a list of printer locations.

Type a name for the new location or email address in the Address Name field.
In the Physical address field, type the email address, or the physical location of the folder or printer, to which the subscription will be delivered.
From the Device drop-down list, select the type of email address, file location, or printer location you want to specify.
Click Save to save your changes. The new location or email address appears in the list.
Repeat the appropriate steps above to specify additional locations or email addresses. You can edit or delete existing locations or email addresses, as follows:

To edit a location or email address, click Edit. Specify the options for the location or email address, using the appropriate steps listed above.

To delete a location or email address, click Delete.

You can specify a default location or email address to automatically add it to the list of recipients when creating a subscription. For example, if John Doe is specified as the default email address, John Doe is automatically added to the To drop-down list when you create an email subscription. Select a location or email address and click Set New Default.