Working with bookmarks in PDFs

Bookmarks identify parts of a PDF, allowing quick access to specific areas of the file. Bookmarks are displayed in the PDF in a tree format, creating a table of contents as a navigation aid. A link is included for each element of each grouping field in the document. If a document is not grouped, bookmarks are not created in the PDF.

By default, bookmarks are created for all documents that have grouping and the bookmark panel is automatically shown when the PDF is viewed. You can choose not to have the bookmarks generated, or you can hide the bookmark panel, or you can not generate bookmarks at all, for example if you are using an interactive table of contents.

If the document will be viewed on a Nook, include bookmarks so that a user can quickly access a specific section of the document. On the Nook, bookmarks are displayed in the PDF in a tree format, creating a table of contents as a navigation aid.

For an example, see the MicroStrategy Report Services Document Creation Guide.

Note: These procedures affect the entire document, including all layouts of a multi-layout document. For more information, see Creating multi-layout documents.

To include bookmarks in PDFs

  1. Open the document in Design or Editable Mode.

  2. From the Tools menu, select Document Properties. The Properties dialog box opens.

  3. From the left, select Export.

  4. In the PDF area, select the Include bookmarks in PDF check box.

  5. Ensure that the Show bookmarks in PDF check box is selected, so that the bookmarks are displayed.

  6. Click OK to return to the document.

  7. To view the PDF, click the PDF icon on the Standard toolbar. The PDF displays bookmarks.

To hide bookmarks in a PDF

  1. Open the document in Design or Editable Mode.

  2. From the Tools menu, select Document Properties. The Properties dialog box opens.

  3. From the left, select Export.

  4. In the PDF area, clear the Show bookmarks in PDF check box.

    Note    : The Show bookmarks in PDF check box is unavailable if the Include bookmarks in PDF check box is cleared.

  5. Click OK to return to the document.

  6. To view the PDF, click the PDF icon on the Standard toolbar.  The bookmark panel is not automatically displayed.

To specify that bookmarks are not generated

  1. Open the document in Design or Editable Mode.

  2. From the Tools menu, select Document Properties. The Properties dialog box opens.

  3. From the left, select Export.

  4. In the PDF area, clear the Include bookmarks in PDF check box.

  5. Click OK to return to the document.

  6. To view the PDF, click the PDF icon on the Standard toolbar. The PDF does not display bookmarks.